Dispatch
Fleet Maintenance OS
Work order in.Paid invoice out.
Fleet Portal runs the whole shop: the work orders, the dispatch board, the parts shelf, and the invoices that pay for all of it.
Proven in the shop it was built in: work order → paid invoice in half the time
The pipeline
One job. Five states.
Zero re-typing.
Write the job up once. The same details ride with it from intake to the invoice, so nobody types a unit number twice.
- 01
Work order
A job comes in from the client portal, a phone call, or a maintenance schedule.
- 02
Dispatch
Put it on a van and a mechanic in one click. The tech sees it immediately.
- 03
Parts
Parts come off the shelf in the system, priced and charged to that job.
- 04
Invoice
When the work is done, the job is already an invoice. Review it and send.
- 05
Paid
The payment clears and reconciles back to the work order. Done.
The Platform
Most shop software assumes the trucks come to you. Fleet Portal is built for shops that go to the trucks, and it carries every job all the way to the paid invoice.
Service RequestsMobile DispatchBillingInventoryFinancialsMulti-LocationSee all
Inventory
Parts tracked to the shelf and the job ↗
Billing
Invoice every client in one flow ↗
Everything your shop runs on
The four headline modules are just the start
Underneath them sits everything else a shop needs every day: your people, your clients, your paper trail, and getting paid.
01
Users & Clients
Logins for the whole crew
Mechanics, coordinators, porters, and clients each see exactly what they need and nothing they don't. Every client you bill gets their own portal.
02
Reports
Reports you'll actually open
Filter and drill into service, billing, and financial reports, including a plain answer to the question that matters: who still owes you.
03
Notifications
Nobody has to chase an update
Your team gets alerts and @mentions in the app. Your clients get daily updates and payment reminders without anyone writing an email.
04
Estimates
Estimates approved online
Clients approve or reject each line from their portal, and approved lines turn into work. No callbacks, no arguments about who agreed to what.
05
Maintenance
Preventative maintenance
Recurring schedules per vehicle and per model surface work before it falls due, so you sell maintenance instead of apologizing for breakdowns.
06
Compliance
A paper trail that holds up
Every change is logged and every job keeps a timeline. When a fleet program audits the work, you hand them the record and move on.
07
Payments
Get paid in the app
Take a card payment and the invoice marks itself paid the moment the money clears. No more matching deposits to paperwork.
08
Deliveries
Parts runs that don't go missing
Porters log every delivery with a photo scan, so each parts run ties back to the job it was for.
09
Multi-Location
Every station, one account
Each location keeps its own inventory, staff, and numbers. You see the whole operation from one login.
What shops say about us
FIELD REPORT / 01
“We cut the time from work order to paid invoice in half. Our techs live in it all day.”
FIELD REPORT / 02
“Inventory used to be a guessing game. Now every part is tracked to the location and the job.”
FIELD REPORT / 03
“The financials tab gave us a real P&L for the first time. We finally know our numbers.”
FIELD REPORT / 04
“Onboarding three locations took a weekend. The whole team was running by Monday.”